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Are you a scheduling guru? Can you make time expand and bend to your needs? Have you perfected the art of executive correspondence? Are you looking to join the fight for racial and economic justice? The Center on Policy Initiatives seeks a dynamic, passionate, and experienced Executive Assistant to support the executive director in our fast-paced, value-based, collaborative environment.
Founded in 1997, the Center on Policy Initiatives has been at the forefront of the economic justice movement in San Diego. CPI works to increase access to good jobs and to improve the social and economic conditions for low and moderate income workers and their families. The organization envisions local government as an effective champion for the common good and works to enable residents of all communities to have an informed and powerful voice in decisions affecting their quality of life.
CPI’s Executive Assistant is responsible for enhancing organizational effectiveness primarily by supporting the Executive Director. This position requires the ability to balance initiative, organization, and collaboration. The Executive Assistant facilitates CPI’s ability to advance social, racial and economic justice for working families by managing the Executive Director’s complex schedule, synthesizing emails and communications, drafting correspondence and reports, ensuring timely responses, coordinating meetings and events, and representing the executive staff to others.
The Executive Assistant must:
- Efficiently and tactfully manage a highly complex calendar and schedule for the Executive Director.
- Plan and coordinate internal and external meetings for cross functional teams, stakeholders, and outside parties.
- Ensure the Executive Director is prepared for meetings, and has all necessary supplies or tools.
- Draft internal and external communications including but not limited to memos, emails, presentations, and reports.
- Maintain an efficient flow of information between the Executive Director and other team members.
- Handle sensitive/confidential information and operate with a high degree of discretion at all times.
- Update the organization’s donor database; draft correspondences; maintain and adhere to donor stewardship plans; assist in maintaining prospecting documentation and materials.
- Coordinate events, meetings, and retreats for the Board of Directors, staff and advisory board and ensure that meeting equipment and supplies are well-maintained and available for use.
Applicants must demonstrate a commitment to racial and economic justice and the labor movement. Also the ability to put in the time and effort to support the Executive Director in all capacities, even if that occasionally requires working weekends and long hours. There are opportunities for growth within CPI, but a minimum 2 year commitment to this role is required.
- Minimum of two years of executive or high-level administrative support.
- Highly organized, and able to efficiently prioritize a large workload of tasks
- Ability to work in an ambiguous, rapidly changing environment
- Self-motivated, and works well under pressure
- A problem solver at heart with a genuine interest in learning by helping and the ability to resolve challenges as they arise.
- Strong communication skills including excellent command of the English language, both written and verbal, and the ability to interact positively with all levels within the organization including board members, donors, community partners, and peers.
- Advanced proficiency and experience with Microsoft Word, Power Point, Outlook, and Excel.
- Reliable transportation to and from local meetings and other official business.
- Must be available to work during the Executive Director’s office hours.
- Bi-lingual in English and Spanish – advanced fluency.
- Previous experience supporting fundraising and development activities.
- Previous experience in a Non-Profit, Political, or Governmental setting.
- Previous experience working with multiple executives and/or directors, simultaneously, in a comparable role.
- Knowledge of CRM’s, donor databases, and fundraising software applications (specifically NPG-VAN, EveryAction, or similar).
Salary and Benefits: CPI’s salary and benefit standards are competitive and reflect our commitment to economic justice and equal pay for equal work. The salary range for this position is between $50,750 and $56,721 per year. We offer a full benefits package including employer-paid health, vision, and dental insurance, 401(k) retirement plan with employer contribution, and a generous paid time-off program including paid sick, vacation, and holidays.
Application Process: Interested candidates should apply online at https://www.ziprecruiter.com/job/329049c7 and submit a resume and cover letter. Applications will be reviewed on a rolling basis, until the position is filled. Position available immediately.
All positions are located at our offices in San Diego, unless otherwise noted. Given the high volume of applications we receive; it is not possible for us to contact all candidates. We are also unable to accept calls or direct e-mails regarding the status of applications.
The Center on Policy Initiatives respects, values and celebrates the unique attributes, characteristics and perspectives that make each person who they are. We believe our strength lies in the broad range of people and partners we work with and represent. Inclusion is a driver of our institutional excellence and we seek out the participation of women, people of color, persons with disabilities, lesbian, gay, bisexual, transgender and queer employees, board members, and volunteers.