Now Hiring: Business Operations Coordinator
Are you a master at balancing checkbooks and bank accounts? Can you make spreadsheets into pieces of art? Have you perfected the role of accounts payable and excelled in supporting staff with purchase requests? Are you looking to join the fight for racial and economic justice?
The Center on Policy Initiatives seeks a dynamic, passionate, and experienced individual to join its team as the Business Operations Coordinator. This newly created position combines the traditional roles of staff accountant, office manager, and administrative assistant to provide organization-wide support in a fast-paced, value-based, collaborative environment.
Founded in 1997, the Center on Policy Initiatives has been at the forefront of the economic justice movement in San Diego. CPI works to increase access to good jobs and to improve conditions for low-wage workers and their families. The organization envisions local government as an effective champion for the common good and works to enable residents of all communities to have an informed and powerful voice in decisions affecting their quality of life.
The Business Operations Coordinator will be responsible for enhancing the organization’s effectiveness by supporting its financial and development operations. The Business Operations Coordinator advances CPI’s ability to build power and sustainability by planning, prioritizing, and organizing the organization’s compliance with Generally Accepted Accounting Principles and federal grant accounting standards for non-profit organizations.
Key Responsibilities: The Business Operations Coordinator supports the organization by coordinating and harmonizing the financial and operational work plans and priorities across five areas.
Finance and Accounting
- Processes and prepares financial and business forms for the purpose of checking account balances, facilitating purchases, and monitoring cash flow (accounts payable).
- Creates, monitors, and follows up with key staff on donor pledges and customer invoices (accounts receivable).
- Drives the accounting monthly and annual closing process by collecting and entering data for various financial transactions, conducting complex direct and indirect expense allocations, preparation of journal entries, maintenance of accounting schedules, and performing routine reconciliations.
- Performs routine calculations to produce analyses and reports as requested by the Finance & Operations Director and/or the Executive Director.
- Conducts General Ledger reconciliations, identifying and resolving any discrepancies or errors.
- Prepares and processes bi-monthly, off-cycle, and other payroll payments to employees.
- Assists the Finance & Operations Director in the creation of consolidated financial reports for routine reporting and external auditing purposes.
- Acts as liaison with the organizations fiscally sponsored projects, providing routine transaction assistance and report preparation.
- Ensures compliance with the organization’s financial policies and procedures.
- Assists Finance & Operations Director in preparing and producing monthly grant spending reports.
- Maintains grant documentation, including invoice and allocation documentation, financial reports submissions, and other related financial communications.
- Prepares and transmits financial information for fundraising tracking and reporting.
Internal Tools and Vendors
- Maintains relationships with external partners including building management, IT services, and vendors.
- Assists in the coordination of Board, All-Staff, Advisory Board, and Staff/Board meetings and retreats.
- Drives staff morale by creating welcoming and comfortable work environments.
- Leads employee and partner satisfaction by providing excellent customer service.
- Provides back-up support in welcoming guests, in person or on the telephone, answering or directing inquiries.
- Assists in successful administration of business operations by researching, and routing correspondence; drafting e-mails, letters, and documents; collecting and analyzing information; initiating telephone communications.
- Supports the successful coordination of the finance and operations team by creating issue and individual dossiers, presenting pre-meeting briefs and post-meeting de-briefs, and collecting and organizing necessary documents and information.
Applicants must demonstrate (through their cover letter or work experience) a commitment to racial and economic justice and the labor movement. Also needed: willingness to work occasional long hours and weekends when necessary.
- 1-3 years combination of experience in an Accounting and/or Bookkeeping role.
- Previous experience in the application of internal controls and Generally Accepted Accounting Principles.
- Demonstrated commitment to racial and economic justice and the needs and concerns of working people and diverse communities.
- Proven organizational skills and attention to detail.
- Excellent people skills, with experience collaborating in a diverse, and dynamic work environment.
- Ability to act with integrity, professionalism, and confidentiality.
- Comfortable with software and cloud technologies.
- Bi-lingual in English and Spanish – advanced fluency.
- Previous experience supporting annual audit and budget processes.
- Previous experience in a non-profit, political or governmental setting.
- Additional experience in an Office Management or Administrative Assistant role.
- Knowledge of CRM’s, vendor databases, and payment approval applications (specifically cloud based multi-step approval applications, or similar).
- Reliable transportation for the conducting of official business.
Salary and Benefits: CPI’s salary and benefit standards are competitive and reflect our commitment to economic justice and equal pay for equal work. The salary range for this position is between $64,480 and $71,500 per year. We offer a full benefits package including employer-paid health, vision, and dental insurance, 401(k) retirement plan with employer contribution, and a generous paid time-off program including paid sick, vacation, and holidays.
Application Process: Interested candidates should apply on ZipRecruiter and submit an introduction describing your experience and why you are interested in CPI. It is optional to include training or CEU certificates. Applications will be reviewed on a rolling basis, until the position is filled. Position available immediately. Interview activities may be conducted remotely by phone or Zoom. This position requires routine work from our offices in San Diego.
Given the high volume of applications we receive, it is not possible for us to contact all candidates. We are also unable to accept calls or direct e-mails regarding the status of applications.
The Center on Policy Initiatives respects, values and celebrates the unique attributes, characteristics and perspectives that make each person who they are. We believe our strength lies in the broad range of people and partners we work with and represent. Inclusion is a driver of our institutional excellence and we seek out the participation of women, people of color, persons with disabilities, lesbian, gay, bisexual, transgender and queer employees, board members, and volunteers.